Terms & Conditions
ActiveBodz Terms and Conditions
Introduction
ActiveBodz aims to provide a safe, inclusive, and engaging environment for all participants. By enrolling your child on to an ActiveBodz club you agree to adhere to the following terms and conditions.
Enrollment
Eligibility
ActiveBodz is open to children of all ages and abilities. On sign up the schedule will indicate the age the club is open to. Enrollment is based on a first-come, first-served basis. All enrollment will be done using the classforkids portal.
Application Process
To enroll your child, please complete all relevant information on the classforkids portal.
Fees and Payments
Registration Fee
Fees must be made for the half-term prior to the first session to secure your child’s place in the club. If you enrol after the first session, you will only pay for the remaining sessions in the half-term. Failure to pay may result in your child being omitted from the club.
Refunds
No refunds will be given. By signing up you commit to the full cost for the sessions. The sign up fee pays for all operational costs, including venue and coaches.
Payment Methods
We accept payment via bank transfer only. In exceptional circumstances will we accept cash payment. In the event of cash payment an email must be sent to activebodz@outlook.com to confirm payment will be made in full for the half-term on pick-up after the first session. Failure to do so may result in the your child being removed from the session.
ActiveBodz has a more detailed payment policy which will be distributed via email on sign up.
Attendance and Pick-Up
Attendance
Regular attendance is expected, but not compulsory, to get the most out of the club. A register of attendance will be taken. Please inform us via email, in advance, if your child will be absent for any sessions as this helps with planning.
Pick-Up Time
The club will end at the time indicated when signing up to the club. The children will be dismissed as soon as all children are ready, this will be at the discretion of the coaches.
Authorised Pick-Up
Only named person/s on the contact list will be authorised to pick your child up. If someone different to a named person is picking your child up you must let ActiveBodz know via email. If the authorised person/s is unknown to the coaches your child will not be dismissed. In the event that this happens the named person will be contacted on via telephone and verbal confirmation will be given.
Health and Safety
Medical Information
Parents must provide up-to-date medical information for their child, including any allergies or special needs.
Illness
Children who are ill should not attend the After School Club. If a child becomes ill while at the club, parents will be contacted to pick up their child immediately.
Emergency Procedures
In the event of an emergency, our staff will follow established safety protocols and contact parents as soon as possible.
Behavior and Discipline
Code of Conduct
ActiveBodz has a strict behaviour policy. The behaviour policy will be distributed via email on sign up.
Communication
Most communication will be made via email using the classforkids portal. Personal emails may also be sent from activbodz@outlook.com. Contact via telephone may be required in emergencies.
Updates and Notices
Important updates and notices will be communicated via email. Please ensure we have your current email address on file.
Contact Information
For any inquiries or further information, please use the activebodz@outlook.com email.
Changes to Terms and Conditions
We reserve the right to update these terms and conditions as necessary. Parents will be notified of any changes in writing.
Thank you for entrusting us with the care and development of your child. We look forward to a positive and enriching experience at our After School Club.
Neil Chadwick
ActiveBodz Coach